Friday, August 19, 2011

“NEW PowerPoint® DIET!: Top 10 Steps to a More Svelte PowerPoint®”

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The answer to the multiple-choice item from the previous blog is “E.” It can be any of those reasons and many others. The problem is there is too much text. If you are afflicted with this infirmity of chronic “Textyitus,” proceed to my diet; otherwise, you can bail.

Guess what? Yup, it’s D I E T time! Those are 4 of the most hated letters in our vocabulary. You can do this. It requires only 10 simple steps. Once you implement this diet, you won’t even recognize your PowerPoint®. It will be a “PowerPoint® Makeover." You'll be cured forever of Textyitus.

In order to lop off excess text from each slide so that your audience will learn, remember, and be engaged in the content you present, follow this step by step:

1. Start with your text-bloated slides with all of the content, exercises, fill-ins, and note spaces (If you don’t have any, get some)

2. Consider these slides DECK #1, which will be a draft of the handout you will distribute to your audience; they need the details to read, study, review, take notes, and process after your presentation

3. Use this Handout Deck to create DECK #2, which is your much abbreviated, slimmed down Presentation Deck

4. Take each slide and ask yourself: “Self, isn’t this bloated blog with a stupid diet metaphor over yet?” WROOONG! “What’s the point of this slide?”

5. When you figure out the main point from all of the text, type a couple of short sentences or a FEW bullet points on your clean slide to emphasize what you want your audience to learn and remember (NOTE: 1 main point per slide, plus any relevant engagement activity, if appropriate)

6. Edit the content on the “New & Improved” slide and, even better, consider adding a visual image (still, animated, or video) to punctuate your point or replace part or all of the text

OOPS! I’ve exceeded my word limit. My next blog will finish the remaining 4 steps. You don’t want to miss the desserts on this diet.

For several articles on the research and more detailed practices for PowerPoint® presentations, go to

I hope you find these suggestions useful in your work. Let me know your thoughts.

COPYRIGHT © 2011 Ronald A. Berk, LLC

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